The Executive Assistant plays a key role at AJC, supporting the Managing Director, Senior
Rabbi, Board President, and key committee chairs. This role keeps calendars, communications, board governance, and donor data running smoothly so that clergy and leadership can focus on community, relationships, and growth.
ABOUT AJC
Aspen Jewish Congregation is a warm, inclusive Jewish community serving the Roaring Fork
Valley for more than 50 years. We bring Jewish tradition and learning to life in a way that
reflects our valley’s unique spirit, weaving together community, music, intellectual curiosity, and the natural beauty that surrounds us. AJC is a place where people come together to find connection, meaning, and joy through Jewish life.
Reports to: Interim Managing Director and Senior Rabbi
Works closely with: Board Chair, committee chairs (including Development, Finance), the Operations Coordinator, and AJC’s bookkeeper and consultant.
KEY RESPONSIBILITIES
- Executive and Clergy Support
- Manage calendars and scheduling for the Interim Managing Director and Senior Rabbi, balancing competing priorities with discretion and good judgment
- Manage/triage incoming requests and help protect leadership’s time.
- Draft, track, and follow up on correspondence on their behalf
- Prepare materials and briefings ahead of meetings; take notes and circulate
action items afterward, following through to completion - Support committee chairs in scheduling meetings and preparing agendas and materials
- Board and Governance
- Partner with the Board Chair to prepare for board and Executive Committee meetings, including agendas, materials, and logistics
- Prepare, distribute, and maintain accurate board minutes and records
- Manage scheduling and communications with the board, including meeting notices, follow-ups, and a shared board calendar
- Events & Programs
- Support event logistics in partnership with the Operations Coordinator, including invitations, RSVPs, vendor confirmations, and day-of details
- Finance
- Enter financial data accurately and on time, in coordination with the Operations Coordinator, Bookkeeper, and Treasurer
- Development
- Own gift and commitment entry in ShulCloud, keeping donor records accurate and current
- Run lists and reports for leadership and the Development Committee (giving by tier, lapsed donors, pledge status, campaign progress)
- Support the Development Committee in managing solicitations and stewardship, including tracking assignments, prep materials, and follow-ups
- Prepare and send timely, personalized gift acknowledgments
- Marketing
- Support the marketing and communications function with scheduling, list management, content coordination, and other administrative needs, working in partnership with AJC’s marketing team.
- Qualifications
- 3+ years of experience as an executive or administrative assistant, ideally in a nonprofit, synagogue, or mission-driven setting
- Experience supporting a board of directors, including taking minutes and preparing materials
- Proficiency with donor databases (ShulCloud or similar CRM), Google Workspace or Microsoft Office, and Zoom
- Exceptional written communication, with a sharp eye for detail and consistency
- Familiarity with Jewish life, holidays, and community is a strong plus
POSITION DETAILS
- Location: Local in the Roaring Fork Valley or Remote. Need to be able to work a
combination of both ET and MT hours. - Schedule: Full-time; some flexibility required around board meetings, holidays,
and peak seasons - Compensation: $60,000 – $75,000 depending on experience
HOW TO APPLY
Please send a resume and a brief cover letter describing your interest in AJC to
jobs@aspenjewish.org. Applications are reviewed on a rolling basis.
Aspen Jewish Congregation is an equal opportunity employer and welcomes applicants of all backgrounds.
